🏗️ Step 1: Add the Page to Your Cycle
First, you will need to add this page to your application.
Go to the Grant Editor tab → Cycle Pages subtab.
Scroll down to the Page Type dropdown.
Select Media Library Selection.
Title the page and set the sequence.
Check the respective checkbox if the page belongs in a Final or Interim Report.
Click Add.
⚠️ Alert: Only one Media Library Selection Page can be added to a cycle at a time. This page cannot be added to an Intent to Apply.
✍️ Customizing Page Text
Use these two distinct areas to provide guidance to applicants:
Info/Instruction Text: Appears at the top of the page. List exact requirements here (e.g., "Please submit 3 images and 1 audio file").
Attached Media / Ordering Text: Appears at the bottom of the page above selected files. Remind applicants to reorder their files into a specific or preferred viewing order.
⚙️ Setting File Parameters
Control the volume and type of submissions by adjusting these settings:
Min/Max Samples: Set the minimum and maximum number of files allowed for submission.
Hide Media Types: Set a Max Sample to 0 to remove the "Attach" button for that specific file type (e.g., Video).
File Size: Set the maximum file size in MB to ensure reviewers can load media quickly.
🎥 Click here for alt-text.
This 30-second video demonstrates the administrative backend used to set file size limits and quantity requirements for applicant media submissions. Section 1: Navigating to Media Selection Settings: The video starts on the GO Smart platform's "Administration" dashboard. Menu Selection: An administrator clicks on the "Grant Editor" tab and selects "Cycle Pages" from the left-hand sidebar. Page Selection: From a list of application pages, the user selects "Media Library Selection" (sequence number 4) and clicks the "Edit" icon. Section 2: Configuring Media Requirements The view shifts to the "Application Pages" editor for a specific grant cycle. The editor includes a field for "Attached Media / Ordering Info / Instruction Text," which allows admins to provide applicants with guidance on organizing their media. Defining Limits: A table titled "File Type" allows the admin to set specific constraints for different media categories: Image: Max file size is updated to 10 MB, with a minimum of 5 and a maximum of 8 samples. Audio: Max file size is updated to 5 MB, with a minimum of 0 and a maximum of 2 samples. Video: Max file size is set to 100 MB, with a minimum of 0 and a maximum of 1 sample. Document: Max file size is updated to 1 MB, with a minimum of 1 and a maximum of 5 samples. Saving Changes: The admin clicks the "Update" button at the bottom right to save these requirements.
ℹ️ Additional Media Library Tutorials
View these related tutorials for further information on setting up the Media Library and other media request options.
Media Library Selection Page
An in-depth guide on how to configure and manage the Media Library Selection page. Learn more about the two-step applicant workflow, the customization of instructional text, and the technical parameters for file types and reporting.
Setting Up Your Applicants’ Media Library
The Media Library lets applicants upload images, videos, audio, or documents to their account portfolio. They can then attach any of those files to their applications.
Media Request Options - Media Library and File Uploads
Explore the ways to gather uploads and work samples.
